Conduct of Roster

2019 Conduct of Roster

The Conduct of Roster administers the running of the Southern Tasmanian Netball Association (STNA) Winter Roster within the governance of the STNA Constitution and Rules of the Association and the STNA Bylaws.

The Conduct of Roster is managed by the STNA Roster Sub-committee within the governance of the STNA Netball Management Committee.
The Conduct of Roster operates on the following principles:

• The rules within Conduct of Roster are binding on all STNA clubs and players
• All clubs have one delegate and one vote on Roster Sub-committee
• The Roster Sub-committee is managed by an independent Roster Convenor
• Where the rules do not cover a specific scenario the Roster Sub-committee will use its discretion to discuss and authorise a solution
• The Roster Sub-committee will consider any written request for exemption to the rules
• The Roster Convenor and one other member of the Roster Sub-committee are members of the STNA Netball Management Committee
• Clubs may appeal the decision of the Roster Sub-committee. Any appeal will be dealt with by the STNA Netball Management Committee whose decision will be final
• All references to Winter Roster include all Grades and Age Divisions listed in Order of Grades
• The Conduct of Roster is reviewed annually and changes are ratified by the Southern Tasmanian Netball Association Board of Management

SECTIONS OF THE CONDUCT OF ROSTER

1. Membership
2. Registration
3. Grading and Order of Grades, including Individual Downgrades
4. Players
4.1 Movement of Players
4.2 State League Players
4.3 Clearances
4.4 Eligibility for Finals
5. Game Management
5.1 Rules for matches, including Allocation of Points
5.2 Uniforms
5.3 Scoresheets
5.4 Forfeits
5.5 Finals
5.6 Wet Weather
5.7 Duties
6. Umpiring
7. Jewellery
8. Penalties
9. Roster Sub-Committee
10. Dispute Resolutions

Appendix 1 Roster Request Panel

1. MEMBERSHIP
1.1. All ages as at 31 December in the year of play.
1.2. Minimum age is the year the player turns 10
1.3. Age Divisions for Winter Roster:
• 11&under
• 13&under
• 15&under
• 17&under
1.4 The minimum age for players in Women’s Grade and 21/U is 15 years as at 31 December in the year of play. Players in a STNA development team playing in 21/U competition are exempt from the age rule for 21/U.
1.5 Boys may play in the STNA Age Division roster whilst they are eligible for 11&under and 13&under divisions (See 1.1 and 1.2)

2. REGISTRATION
2.1 Players, coaches, umpires and officials must complete a Registration Form. This must be done through their Club to the STNA Office. The office will invoice them accordingly. Individuals not connected to a club will deal directly with the office.
2.2 After the commencement of the season it is the responsibility of club officials to ensure players are registered prior to their first game.
2.3 Team lists must be submitted to Roster Convenor through the STNA Office on the official STNA Team Registration Form by the nominated date.
2.3.1 Minimum of seven (7) players must be named, noting the grades played in previous years if applicable and previous STNA club if applicable.
2.3.2 Grade/Age division must be nominated.
2.3.3 A Team Registration fee will be charged.
2.3.4 Players joining a team after the STNA Team Registration Form has been submitted and assessed for team grading by the Roster Committee, will have their team reviewed as part of the re-grading process.
2.3.5 Individual players joining a team after the re-grading process will be assessed by the Roster Request Panel for inclusion in a team subject to 3.6

2.4 A non-registered player may register as a substitute player on game day as a “Day Player”.
2.4.1 Player Registration form (online or paper) must be completed before taking the court. Day player fees are billed to clubs at the end of the season, with an agreed upper limit.
2.4.2 Three games are allowed as a ‘Day Player’
• These games may be played with different clubs
• A player is automatically made a full member when they play a fourth game as a Day Player. They become a member of the club with which they play that 4th game subject to 3.6
• This can be reversed if full membership was unintentional but penalties apply
• These games must conform to the Age eligibility provisions of STNA Conduct of Roster (Refer Sections 1.1 to 1.5)

• Day players are not deemed until they play as a full member. The games they have played as Day players are counted towards their deeming.
2.5 Registration must occur within 7 days. Playing an unregistered player is a breach of Conduct of Roster and will incur a penalty or penalties. (Refer Section 8)
2.6 The STNA Board of Management (BOM) reserves the right to refuse membership.

3. GRADING AND ORDER OF GRADES
3.1 ORDER OF GRADES & AGE DIVISIONS
The Order of Grades and Age Divisions determines the eligible Grades/Age Divisions for movement of players

GRADES
State League Seniors
Premier League Opens
1st Grade
2nd Grade
State League 19/U
21 & under Div 1
3rd Grade
17 & under Div 1
15 & under Div 1
4th Grade
21 & under Div 2
5th Grade
17 & under Div 2
6th Grade
7th Grade
21 & under Div 3
17 & under Div 3
17 & under Div 4
15 & under Div 2
13 & under Div 1
15 & under Div 3
15 & under Div 4
13 & under Div 2
11 & under Div 1
13 & under Div 3
13 & under Div 4
11 & under Div 2
11 & under Div 3
Subject to Age eligibility and restrictions (see Section 1))

3.2 Grading will be determined by the Roster Sub-committee prior to the commencement of the season. A re-grading process may occur after the commencement of the season but no later than Round 5. (see Section 9.4)
3.3 12 is the maximum number of teams in each Grade/Age Division. Six (6) is the desirable minimum number of teams in each Grade/Age Division.
3.3.1 A maximum of two (2) teams per club will be allowed in each Grade/Age Division.
3.3.2 In junior age divisions clubs with 4 or more teams must nominate for Div 1. There will be a maximum of 4 divisions in any age group.
3.3.3 Byes will be avoided where possible, depending on the number of teams and court availability.
3.4 In the event of a team being re-graded downwards they shall take their accrued points in that Grade/Age Division however these shall not be less than the team in the lowest position in that Grade/Age Division.
3.5 In the event of a team being re-graded upwards they shall take their accrued points and percentage, however these points and percentage will not exceed those held by the team in the highest position in that Grade/Age Division.
3.6 Individual Downgrading - Any player is eligible to nominate for 2 Grades below their previous deeming. This includes SL players. Only 2 players nominating from any one previous grade may access this rule if they intend to play together in another team.

4. PLAYERS
4.1 MOVEMENT OF PLAYERS
Players are deemed graded with the team in which their name appears on the Team Registration form OR if the player joins a team after the roster starts then they are deemed graded with the team in which they first take the court.
4.1.1 Day Players are not deemed until they play as a full member (refer Section 2.4.2)
4.1.2 Player movement is restricted as follows:
Upward movement is not restricted unless subject to the Six Game Rule or 20 quarters in State League (refer Sections 4.1.9, 4.1.10 and 4.2.3)
Players in STNA development teams playing in a higher grade are exempt from the Six Game Rule (refer Sections 4.1.9, 4.1.10 and 4.2.3) only for those games played with the STNA development team. These players are still subject to the Six Game Rule for their club teams. Players in STNA development teams are still subject to rule 4.1.11 (a maximum of 2 games per day)
4.1.3 Downward movement in any Grade/Age Division is not allowed, with the exception of teams in the lowest Grade/Age Division who may take a player from the same club in a team which is in the Grade/Age Division immediately above the lowest Grade/Age Division. If there is no team from the same club in the Grade/Age Division immediately above the lowest Grade/Age Division, the team in the lowest Grade/Age Division must source a Day Player. In Grade this exception only applies to clubs with no Junior teams.
4.1.4 Movement by Age Division players to Grade Teams is subject to age minimum rule (refer Section 1.4), Order of Grades (refer Section 3.1) and Six Game Rule (refer Section 4.1.2).

4.1.5 Movement between teams in the same Grade/Age Division is not permitted.
4.1.8 Clubs may request exemptions to Clause 4.1.4 in special circumstances which will be assessed by the Roster Request panel on a case-by-case basis.
4.1.9 Player re-deeming. A player initially registered in an STNA Grade/Age Division who plays a total of six (6) games or more in any grade higher than their registered grade, is then deemed to be in the grade of which they have played the majority of the higher grade matches. In the event there is an equal number of multiple higher grade matches then the deeming is the lower of those grades. This rule applies to games in finals in addition to roster games.
4.1.10 Once an STNA player has played 20 quarters of SL they are ineligible to play for their STNA team.
4.1.11 A player may play a maximum of three (3) games in a Round but only two (2) games can be played in any one day.

4.2 STATE LEAGUE PLAYERS:
State League players are those selected and registered as State League players for the State League season by their club and any player not originally deemed a State League player who has played more than 20 quarters of SL (Seniors and 19’s)
4.2.1 One (1) State League Senior player may play in a Premier League game for their Club. They do not require permission from the Roster Sub Committee (subject to 4.2.3)
4.2.2 One (1) 19/U State League player may play in 21/1. They do not require permission from the Roster Sub Committee (subject to 4.2.3)
4.2.3 Once a State League player has played more than 20 quarters of State League (Seniors and/or 19’s) they cannot play in an STNA team
4.2.4 State League Players are ineligible to play finals for any STNA team

4.3 CLEARANCES
4.3.1 Any player, coach, umpire or official who has been registered with an STNA club at any time in the previous 3 years must obtain a clearance before they are eligible to be registered with a new club for STNA Winter Roster
4.3.2 Player, coach, umpire or official clearances must be on the official STNA Clearance Form and lodged with the STNA office for ratification
4.3.3 Any player, coach, umpire or official who joins a club after the start of the season must lodge a Clearance Form with the STNA Office by 1.00pm, two days before their first game
4.3.4 Playing an uncleared player is a breach of Conduct of Roster and will incur a penalty or penalties. Refer Section 8
4.3.5 A “Day Player” (refer Section 2.4) does not require a clearance, because they are unregistered (also Section 2.4)
4.3.6 Clubs may refuse a clearance only if the member requesting the clearance owes the club money or has a current and legally binding contract with the club
4.3.7 Clubs must nominate three members who shall be responsible for authorising clearances and their names must be lodged with STNA by 31 January each year.

4.3.8 Signatures are valid for one year. Clubs will receive the list of signatories for each club.
4.3.9 Clearances will be considered up to 5 weeks before finals
4.3.10 No member (playing or otherwise) can be granted more than one clearance in any 12 month period. This period commences at the conclusion of the previous Winter Roster.
4.3.11 If a club disbands during the season then its members must apply to the Roster Sub-committee if they wish to play with another club.
4.3.12 The Roster Sub-committee will adjudicate on any clearance issues.

4.4 ELIGIBILITY FOR FINALS (Moved from 3.3)
4.4.1 A player must be a fully registered member and play a minimum of six (6) rounds with their STNA club during the season.
4.4.2 Players can play finals for a maximum of two teams. This is subject to rules on Movement of Players (refer Section 4.1). The Six Game Rule (Section 4.1.9) applies to games in finals in addition to roster games.
4.4.3 STNA STINGAS teams who play in STNA roster games are not eligible for participation in STNA finals series.
4.4.4 If a player takes the court in a final for a team for which they are not eligible then that team will forfeit the game.

5. GAME MANAGEMENT
5.1 RULES FOR MATCHES
5.1.1 The rules shall be those of Netball Australia and the STNA Conduct of Roster.
5.1.2 Where possible, all teams in the same Grade/Age Division will play the same number of games.
5.1.3 STNA/Netball Australia Codes of Behaviour are to be recognised at all times.
5.1.4 All roster games will be centrally timed.
5.1.5 All matches shall commence at the time set down in the roster, unless there are extenuating circumstances.
5.1.6 ALLOCATION OF POINTS (Moved from 4.4)
Four (4) points for a win
Three (3) points for a draw
Three (3) points for a bye
Two (2) points for a loss
Zero (0) points for a forfeit

5.2 UNIFORMS
5.2.1 Each club/team shall register for approval, any changes to its uniform and colours for the main playing roster. This information is to be lodged with the Roster Sub-committee by 30th September for approval by the 30 November.
5.2.2 Clubs may include an alternate uniform to be worn, if required, during periods where provision of club uniforms is delayed, where clubs are phasing in a change in uniform design or when playing a team with similar colours. The alternate uniform must be consistent for all players in a team.

5.2.3 Clubs may not use the State or Association colours (State: myrtle green, rose and primrose; Association: royal blue and gold)
5.2.4 Clubs may not make changes to uniforms during a playing roster without approval from the Roster Sub-committee.
5.2.5 New Clubs, or existing clubs wishing to change their uniform cannot have the same combination of colours that already exist.
5.2.6 Players must wear approved club playing uniform and bib/patch.
5.2.7 Approved club playing uniform may include leggings and long sleeves to be worn where weather conditions risk harm to players, particularly the youngest age divisions. Where worn, these must be consistent for players in the team who choose to wear them.
5.2.8 Where clubs have similar pattern and colour of uniforms, or where two teams from the same club are drawn against each other, the second named team on the roster draw must wear a contrasting colour bib/patch.
5.2.9 Clubs may include club sponsor logos on approved club playing uniform and bib/patch but club sponsors are not to conflict with STNA sponsors. In new sponsorship negotiations, prospective STNA sponsors will be advised of existing club sponsorship arrangements. Sponsor logos are not to detract from the visibility of playing positions on bib/patch.
5.2.10 Any exception to rules for uniforms must be applied for through the Roster Sub-committee.

5.3 SCORESHEETS
5.3.1 All players’ names must be clearly written on Scoresheets before the scoresheet is signed off by the scorers, umpires and captains.
5.3.2 A game will be recorded as played for each player whose name appears on the scoresheet. If a player does not take the court their name is to be crossed out at the end of the game otherwise they will be noted as having played
5.3.3 In the event of injury or illness a replacement player’s name may be added to Scoresheet at the time they take the court. The replacement player is subject to rules 1.4, 3.1 and 4.1.5.
5.3.4 A completed Scoresheet will be deemed filled in correctly if it has legibly written full names of players, record of playing position, including those of substitutes taking the court, the running score and the total score marked, the centre pass marked and it is signed by the scorers, umpires and both captains.
5.3.5 The scoresheet must be fully completed and signed off at the end of the game.
5.3.6 No changes can be made to the completed and signed scoresheet.
5.3.7 The running score, on the scoresheet, is the official score of the match.
5.3.8 Each team must provide a competent scorer, and they will sit together in the designated area.
5.3.9 Failure to fill out the Scoresheet correctly is a breach of Conduct of Roster and will incur a penalty or penalties (Refer Section 8)
5.3.10 At the end of each game the Scoresheet must be placed in the Scoresheet box by the winning team. Missing Scoresheets will be followed up by the Office. Failure to return the Scoresheet will incur a penalty or penalties (Refer Section 8.)

5.4 FORFEITS
5.4.1 If teams cannot play a match at the time set down, they forfeit unless exceptional conditions prevent them from playing
5.4.2 It will be the responsibility of the Roster Delegate of the forfeiting team to notify the Roster Delegate of the opposing team, the Roster Convenor, the Umpiring Convenor and the Centre Management twenty-four (24) hours before the game. Failure to do so will incur a fine plus the court fee.
5.4.3 On game day, a team will forfeit the game if they cannot take the court with at least five (5) players within five (5) minutes of the starting time.
5.4.4 Forfeits - fees:
• More than a week’s notice: No fine or court fee costs incurred.
• Within a week: Court fees only.
• Within 24 hours: Court fees and fine.
5.4.5 An automatic forfeit will be applied after the game where a team is found to have played a player:
a. Deemed to be from a higher Grade/Age Division (refer Sections 4.1.2 and 4.1.3)
b. Currently registered with another club (refer Section 4.3.1)
c. Under a false name
d. Deemed to be in the same Grade/Age Division (refer Section 4.1.5)
e. Not registered as a player with STNA (Clubs have 7 days to correctly register the player to avoid the forfeit)
f. Age eligibility (refer Section 1.4)
5.4.6 Under 5.4.5 the opposing team shall be awarded the winning points and a 20-0 score for the game and the team at fault shall be awarded no points. The opposing team shall not be disadvantaged if the actual winning margin was higher than 20 goals.

5.5 FINALS
5.5.1 Junior Semi and Prelim finals will be centrally timed for the entirety of the game.
5.5.2 Senior and 17’s Semi and Preliminary finals will be centrally timed for three quarters. The last quarter will be individually timed.
5.5.3 All Grand Finals will be individually timed.
5.5.4 Finals Formats:
Winter Roster (3 weeks)
Week 1 Semi Finals 1 v 2 and 3 v 4
Week 2 Preliminary Final loser from 1 v 2 Semi Final
vs
winner from 3 v 4 Semi Final
Week 3 Grand Final winner from 1 v 2 Semi-Final
vs
winner from Preliminary Final

5.5.5 Match Managers to be appointed by the Roster Sub-committee for finals
5.5.6 A running sheet to be given to each Club for Grand Final Day
5.5.7 The RSC will allocate duty scorers for Grand Finals for each game.

5.6 WET WEATHER
A Wet Weather Sub-committee will be nominated at the beginning of the season for STNA Winter Roster. It will usually consist of an office member, a Roster Sub-Committee Member and the Umpires’ Convenor or their nominee. The Wet Weather Sub-committee will decide if weather conditions are too dangerous for play. A decision to cancel scheduled matches will be made at each time slot as required.
5.6.1 A separate Wet Weather Sub-committee shall be nominated for Saturday games and for each day, other than Saturday, when STNA Winter Roster games are scheduled.
5.6.2 Should bad weather interrupt play during the day then games will be cancelled or postponed at the discretion of the Wet Weather Sub-committee.
5.6.3 The Wet Weather Sub-committee liaises with the STNA Office to communicate wet weather information to STNA members via the STNA website and other media.
5.6.4 Should a Grade/Age Division be split between either time or indoor/outdoor courts no points will be awarded for the round unless two thirds of the games in the Grade/Age Division are played. For the remaining games which are cancelled in the Grade/Age Division, the points will be shared as in a drawn game.
5.6.5 If any game is cancelled due to wet weather after the game has commenced and/or during play, the following points will apply:
5.6.5.1 For games where less than half the game has been played, the points will be shared as in a drawn game.
5.6.5.2 For games which have played half the game or more (i.e. the game has played a minimum of 2 full quarters) the result will stand at the time the game is called off by the Wet Weather Sub-committee and points will be awarded accordingly.
5.6.5.3 Cancellation of night games will be made at least one hour before the scheduled start time of matches.

5.7 DUTIES
5.7.1 All teams must provide a scorer for each game.
5.7.2 Failure to carry out duties must be reported to a Roster delegate and will incur a penalty or penalties. Refer Section 8.

6. UMPIRING
6.1 All umpires must be full financial members of STNA
6.2 All Badged Umpires are required to wear full white attire.
6.3 Unbadged umpires must wear a white top and black bottoms.
6.4 All clubs will be allocated umpiring duties. A fine will be imposed for failure to carry out umpiring duty.
6.5 The STNA Office liaises with the Umpire Convenor on Roster matters affecting any aspect of umpiring or umpire allocation.

7. JEWELLERY
7.1 As per the Rules of Netball, no item of jewellery, except a wedding band and/or medical alert bracelet, shall be worn. If either or both are worn, each shall be taped.
7.2 If an umpire notices a player on court wearing jewellery in contravention of the above, the player will be suspended from the game for 2 goals, and may not be replaced. They may then return to the court only if they have removed the jewellery.
7.3 A player who has a surgically implanted piercing that cannot be removed without further surgery must apply annually to the Netball Management Committee for a waiver from the above, which must be granted in writing and provided to the umpires at each game. Where visible, these must also be taped.

8. PENALTIES
Penalties applied by the Roster Committee will be in accordance with the rules set out in the Conduct of Roster.
8.1 All fines will be set by the Southern Tasmanian Netball Association Board of Management (BOM) and passed for approval at the AGM.
8.2 Failure to comply with the STNA Conduct of Roster will result in a penalty or penalties being awarded at the discretion of the STNA Roster Sub-Committee.
8.2.1 Roster Sub-committee will consider each breach of compliance with Conduct of Roster and assign a penalty or penalties as appropriate based on the following scale, noting that penalties may be applied retrospectively regardless of any delay in discovering the breach of rules:
• Official warning
• Fine - $50 on second warning, $100 on third warning, for breaches such as incorrectly filled out score sheet
• Loss of points and points awarded to the opposing team (see Section 5.4.5 and 5.4.6)

9. ROSTER SUB-COMMITTEE
9.1 Roster Sub-committee is managed by an independent Roster Convenor, elected bi-annually at the STNA AGM.
9.2 All clubs have one delegate and one vote on Roster Sub-committee.
9.3 Decisions of the Roster Sub-committee are made by majority vote of club delegates. This can occur at meetings, via email between meetings, or verbally for decisions required on game day. The Roster Convenor has no vote except in the case of a tied vote. However, individual player downgrading issues that occur after the regrading process will be dealt with by the Roster Request Panel (see Sections 2.3.4 and 2.3.5)
The process for decision making via email will be:
• Raise issue with Roster Convenor
• Roster Convenor sends issue to delegates with time period for online discussion of issue
• Following discussion Roster Convenor sets voting period
• Decision made on majority vote
9.4 Roster Sub-committee determines grading and re-grading of teams in Grade/Age Divisions
There will be one regrading meeting, if necessary
9.5 The Duty Club is a member of the RRP and adjudicates on individual Grading issues where necessary
9.6 The STNA Office administers the maintenance and publication of the roster draw, the recording of Scoresheets, the allocation of points, the compilation and publication of roster ladders and the registration and qualification of players
9.7 The STNA Office and the Roster Convenor liaise on administration of the STNA Winter Roster and communicate with Roster delegates
9.8 A three (3) person Panel (Roster Request Panel, see Appendix 1) will be appointed, as per guidelines, to handle requests made throughout the season on individual player movement

10 DISPUTE RESOLUTIONS – to be handled by the STNA Netball Management Committee
10.1 Complaints or disputes about any game are to be filled in on the appropriate Grievance form and lodged by an adult with the Centre Manager as per instructions contained in the Grievance Procedure
10.2 Any player/coach/umpire found guilty of misconduct may have their membership revoked or suspended by the STNA BOM for a period of time set by the STNA Netball Management Committee.
10.3 All members must comply with STNA Policies and Procedures, including the Social Media Policy.
10.4 Appeals must be lodged in writing to the Netball Management Committee within 7 days

These are the approved rules as endorsed STNA Review Meeting 8th October 2018.

APPENDIX 1
Roster Request Panel: To rule on individual player grading issues that may arise during the season. The panel of 3 is made up of;
• The Roster Convenor, and
• A STNA Board Member who is independent of the Club making the request, and
• The Roster delegate from the Duty Club for the round, or
• Another Roster Committee delegate if the request involves the Duty Club.

As with all rules in the Conduct of Roster an exceptional circumstance can be applied for.