STNA Bylaws

STNA Bylaws

Definitions

STNA The Southern Tasmanian Netball Association
BOM The Board of Management
NMC The Netball Management Committee
HCC The Hobart City Council
TNA Netball Tasmania
AGM Annual General Meeting
AANA All Australian Netball Association
STNA Roster Premier League, Women’s Grade and Junior Division
A Club Three or more teams

1.0 BOARD OF MANAGEMENT

1.1 PRESIDENT

(a) Convene and preside at meetings of the STNA
(b) Represent the STNA whenever possible or when required to do so
(c) Have a second or casting vote if voting is tied
(d) Ensure a current record of all duties and procedures is kept
(e) Ensure, in conjunction with the NMC and General Manager that Opening Day, Grand Final Day and any other such occasions are organised
(f) Ensure that a Presentation Function for the Winter Roster is organised
(g) Ensure an Annual Report is prepared for submission at the AGM. This is to include a President’s Report which should be a record of the Association’s progress and achievements.
(h) Convene, when required, an Executive Meeting to discuss urgent matters which require attention prior to a scheduled BOM meeting.
(i) Ensure in conjunction with the General Manager that there is appropriate publicity and sponsorship
(j) Ensure nominations are called for the Ruth McPhee Service to Netball Award, the Josie Patterson Junior Service to Netball Award, the Chris Wagg Memorial Award and all other Association Awards
(k) Be responsible for ensuring Association newsletters are published
(l) Ensure a Summary of the Minutes from each Board of Management Meeting is distributed to Clubs
(m) Ensure an Association Report is given to the TNA for their Annual Report, if required by TNA

1.2 VICE PRESIDENT
(a) Be available to deputise for the President when necessary
(b) Assist the President as required
(c) Be a member/chairperson of any special subcommittee as required

1.3 SECRETARY
(a) Ensure Minutes of all BOM Meetings and Special Meetings are kept and distributed to relevant persons
(b) Prepare an Agenda for all meetings to include agenda items from any BOM members
(c) Prepare, in conjunction with the President, any report on STNA activities as may be required by TNA
(d) Ensure a record of all STNA correspondence is kept for a minimum of six years
(e) Obtain direction before disposing of any STNA records
(f) Ensure a record is kept in the Minutes of any Awards presented to members of the Association and all major Competition results (Master Honour Board document)

1.4 TREASURER
(a) Be responsible for ensuring correct accounting practices are followed for all transactions
(b) Ensure a statement of receipts and expenditure is presented at each BOM Meeting
(c) Ensure the inclusion in the Annual Report of an audited statement of accounts held by the STNA
(d) Ensure adequate records of all property, stock and assets held by STNA are kept
(e) Be a member/chairperson of any Finance Committee which may be convened.

1.5 NON-EXECUTIVE BOARD MEMBERS
(a) Represent STNA at official functions and or meetings as required
(b) Attend scheduled BOM meetings
(c) Undertake special projects/research on Association issues arising from BOM meeting discussions

2.0 NETBALL MANAGEMENT COMMITTEE

(a) Shall consist of the Umpire Convenor, Roster Convenor and the Coach Convenor and three Club Delegates one from each of the Convenor’s Subcommittees
(b) Three delegates from the subcommittees shall be elected to the NMC at the first meeting of the year of each sub-committee
(c) The NMC Chairperson shall be elected by secret ballot at the first NMC meeting of the year. Only the convenors are eligible to become the Chairperson. The elected NMC Chairperson is the designated liaison with the STNA BOM
(d) There are to be no more than two members from any one Club on the NMC
(e) The NMC will manage the affairs of all STNA Netball Competitions and develop policies as required. Policy documents to be ratified by the BOM
(f) The NMC shall ensure the Codes of Conduct for netball are adhered to and in is responsible for administering the STNA Grievance Procedures

2.1 COACHING CONVENOR
(a) Shall be the Chairperson of the Coaching Subcommittee
(b) Be the holder of a Development Coaching Accreditation Award or higher, whenever possible
(c) To write a report for inclusion in the STNA Annual Report.
(d) To meet with their respective subcommittee members on the designated date following the AGM and thereafter on dates set at this meeting,
(e) To ensure accurate Minutes are kept of Subcommittee Meetings and provide Minutes for the Board of Management Meeting
(f) To ensure each club has a delegate or proxy to attend subcommittee meetings and direct the STNA office to apply non attendance fines as required
(g) Organise STNA coaching courses and notify Netball Tasmania of the relevant courses, dates and numbers of participants in each course

2.2 COACHING SUBCOMMITTEE
(a) Shall consist of The Coach Convenor and one Delegate from each STNA Affiliated club
(b) Include, if appointed, the regional Coach and/or Junior Development Officer
(c) Aim to encourage all club coaches to be accredited
(d) Promote approved development programs to the membership
(e) Appoint coaches and managers for STNA representative teams
(f) Organise time, dates and selectors for selection of STNA representative teams and/or squads
(g) Liaise with the Umpire Convenor when requiring umpires for selection trials and carnivals
(h) Call for, and decide, nominations for the annual STNA Coaching Awards
(i) Appoint a Property Officer to allocate uniforms and equipment for Southern Tasmanian Netball Association representative teams. This person does not necessarily have to be a member of the subcommittee.

2.3 ROSTER CONVENOR
(a) Shall be the Chairperson of the Roster Subcommittee
(b) Be responsible for ensuring the organisation of rosters
(c) To write a report for inclusion in the STNA Annual Report.
(d) To meet with their respective subcommittee members on the designated date following the AGM and thereafter on dates set at this meeting,
(e) To ensure accurate Minutes are kept of Subcommittee Meetings and provide Minutes for the Board of Management Meeting
(f) To ensure each club has a delegate or proxy to attend subcommittee meetings and direct the STNA office to apply non attendance fines as required
(g) Inform the Roster Subcommittee meeting of any breach of the conduct of roster and penalties applied
(h) Organise a grading meeting at the start of each roster to determine the procedure for grading
(i) Ensure the Umpire Convenor has rosters at the earliest possible time
(j) Ensure, in conjunction with the Secretary, the results from all Grand Finals are recorded in the Minutes to be tabled with the Board of Management
(k) Ensure, in conjunction with STNA Office, a record of all registered players and the games played by each person is kept
(l) Ensure a record of progressive roster points and a ladder for each division is displayed on the noticeboard each week
(m) Ensure that points are kept for the Club Championship
(n) Ensure the appointment of a Wet Weather Subcommittee for each roster
i. At least one member to be at the courts an hour prior to first game to make a decision, in consultation with other members.
ii. Roster Convenor, Umpires Convenor and Canteen Manager to be informed if cancelled
iii. Cancellation of games may occur when
• playing conditions could endanger players or officials
• courts are water logged or icy
• hypothermia could be a risk due to extreme conditions
• heat exhaustion could be a risk due to extreme heat
• notification has been received from the Bureau of Meteorology that weather conditions will worsen

2.4 ROSTER SUBCOMMITTEE
(a) Shall consist of the Roster Convenor and one Delegate from each STNA Affiliated club
(b) Assist, if required, with the organisation of all STNA Rosters
(c) Ensure results are given to the Mercury newspaper
(d) Approve Club uniforms and colours for the main playing roster. These to be lodged annually on the Affiliation Form and by the date required.
(e) Make recommendation to the Board of Management of the fines/penalties for Clubs not carrying out specified duties.
(f) Compile a roster for Clubs to do duty as required.

2.5 UMPIRE CONVENOR
(a) Shall be the Chairperson of the Umpire Subcommittee
(b) Will be the holder of an Umpiring Badge
(c) To write a report for inclusion in the STNA Annual Report.
(d) To meet with their respective subcommittee members on the designated date following the AGM and thereafter on dates set at this meeting,
(e) To ensure accurate Minutes are kept of Subcommittee Meetings and provide Minutes for the Board of Management Meeting
(f) To ensure each club has a delegate or proxy to attend subcommittee meetings and direct the STNA office to apply non attendance fines as required
(g) Direct queries concerning rules and interpretation of rules, if necessary, to the TNA Netball Co-ordinator
(H) Is accountable for the operation of the Umpire Subcommittee, Umpire Allocations Subcommittee and Umpire Development Subcommittee

2.6 UMPIRE SUBCOMMITTEE
(a) Shall consist of the Umpire Convenor and one Delegate from each STNA Affiliated club, the Junior Umpire Development Coordinator and the Badging Progression Coordinator
(b) Club delegates are required to provide advice of its members available for allocation to STNA Roster in a timely manner to the Allocations Subcommittee
(c) Club delegates are required to provide to the Badging Panel Convenor with nominations for Members to be included in the Badging Panel pool
(d) Shall appoint a STNA member to the position of Junior Umpire Development Coordinator
(e) Shall appoint a STNA member to the position of Badging Progression Coordinator
(f) Shall appoint a STNA member to the position of Badging Panel Convenor
(g) The Badging Panel Convenor is accountable to the Umpire Subcommittee
(h) The Badging Panel Convenor is responsible for forming a Badging Panel each year and is required to inform the Umpire Subcommittee of the currents year’s panel members.
(i) The Badging Panel Convenor is required to provide panels at the request of the Development Subcomittee
(j) Encourage club members to gain umpiring accreditation
(k) To manage the delivery of umpire accreditation courses
(l) Ensure STNA umpiring Awards are organised for the end of the Winter Roster

2.7 UMPIRE ALLOCATIONS SUBCOMMITTEE
(a) Shall consist of the Umpire Convenor who will be the Chairperson, a club delegate on a rotational basis and one member from the Development Subcommittee
(b) The Allocations Committee is responsible for timely allocation of umpires to STNA roster matches

2.8 UMPIRE DEVELOPMENT SUBCOMMITTEE
(a) Shall consist of the Junior Umpire Development Co-ordinator, the Badging Progression Co-ordinator, the Badging Panel Convenor and Umpire Mentors
(b) Shall ensure a member of this committee is available to attend umpire allocations
(c) The Development Subcommittee is responsible for managing the Junior Umpire Development Program and the progression of qualified umpires to further qualifications
(d) The Development Subcommittee is required to liaise with the Badging Panel Convenor when panels are required for the purpose of assessing umpires
(e) This committee is required to maintain records of the development process as umpires progress

2.9 MEMBERS OF ALL SUBCOMMITTEES
(a) Shall be a member of only one subcommittee

3.0 CLUB OFFICIALS
(a) Each Club shall lodge an official STNA Affiliation form with the General Manager by the nominated date each year.
(b) Clubs are required to provide additional information to STNA as requested in respect of office bearers and committee delegates.

4.0 UNIFORM COLOURS
(a) Each club/team shall register for approval, its uniform and colours for the main playing roster. This information is to be lodged with the Roster Subcommittee by the specified date.
(b) Clubs may not use the State or Association colours (State: myrtle green, rose and primrose Association: royal blue and gold)
(c) Clubs may not make changes to uniforms during a playing roster without approval from the Roster Subcommittee
(d) Players must wear approved club playing uniform and bib/patch
(e) Any exception to (d) must be applied for through the Roster Subcommittee.

5.0 Training Court Hire
(a) Clubs may apply, on the court allocation request form, to the General Manager for use of training courts for the following year.
(b) Application form to be lodged with the General Manager by date advised.
(c) Clubs will be notified of allocation

6.0 Governance Information
(a) The Annual General Meeting of the Association will be held on the first Monday in February, or date decided by the Board of Management, at 7.00pm. This will be advertised in Accordance with the Rules of the Association
(b) Nominations for positions on the Board of Management and the NMC may be made up to ten days prior to the AGM on an official nomination form
(c) The Coaching, Roster and Umpire Subcommittees (each made up of one delegate from each Club) must attend the compulsory meetings held within a fortnight of the AGM at 7.00pm. Meetings following this to be organised by the respective convenors
(d) The Registrars from each Club will attend a compulsory Meeting held within a fortnight of the AGM at 7.00pm.
(e) STNA Subcommittees will determine issues before them by a majority vote of its delegate members. The Chairperson will not have a vote unless acting as a club delegate.

7.0 Additional Documents Endorsed as STNA Bylaws

(a) The STNA Conduct of Roster is the official rules document for STNA Rosters.
(b) The STNA Grievance Procedure is the official rules for handling code of conduct breaches
(c) The AANA codes of conduct for Players, Officials, Parents and Umpires are the official codes of conduct for STNA members
(d) The STNA Photography and Video Policy is the official document governing the rights and use of images

All matters, not referred to specifically in these guidelines, need reference to the Rules of the Association (Constitution)

Ratified 5 April 2014